Student Activities - University of Technology and Applied Sciences

Conduct surveys, prepare reports and collect other data (feedback, resource list, infrastructure details, academic records, student details etc.,) to meet the department statutory requirement for preparation of various reports.
Perform self- study and other relevant activities assigned to the committee according to the requirements of OAAA manual and as guided by the QAFC.
Follow the security measures/norms, avoid bias in the gathering and analysis of data as prescribed in the college bylaws.
Follow principles to in the gathering and analysis of data.
Continuously review and evaluate the quality of its activities for improvement purposes.
Prepare periodical reports on the committee work and activities and submit them to QAFC for review and then to the college Dean
Perform any other tasks assigned by the Dean/HOD/HoS/ QAFC– Chair person or his deputy.

Prepare and announce a draft copy of the exam time-table (for mid and final) at least two weeks before the start of exams.
Collect feedback from students so as to solve problems and clashes. Then to issue and announce the final copy of the time- table, a week before the start of the exams.
Determine the required number of exam halls and other facilities required for the department to conduct examinations.
Determine the required number of invigilators and distribute invigilation duty to them Define roles and responsibility of invigilators and ensure their awareness.
Update exam rules and regulations and announcing them to students a week before the start of the exams.
Supervise the preparation of the exam halls and ensure the proper number and distribution of seats.
Follow-up the college exam policies and procedures to ensure full examination security.
Encourage staff to submit exam papers to central examination committee at least two days before the start of exam of each course.
Supervise the conduction of examinations and take care of any problems that may arise. Follow-up any misconduct or breach of exam rules and regulations.
Submit reports about any malpractice/misconduct to the Dean to take necessary actions.
Ensure that all course tutors collect answer sheets at the end of each exam.
Archive and document all issues related to examinations.
Provide the HoD/ HoS with reports about examinations including recommendation to improve exam procedures and ways to avoid problems.

Take the lead in the implementation of the Risk Management Policy and Procedure of the department.
Set a risk management operational plan for different activities for the department and set necessary measures to follow-up and monitor its implementation.
Intervene promptly and immediately in case of internal or external emergency risks. Also, set and implement emergency plans to deal with such risks to limit their effects.
Maintain and monitor a Risk Register for the department with input from different sub-committees of the department.
Create necessary awareness among students and staff to deal with relevant risks.
Identity training needs for the staff and arrange/coordinate for trainingprograms related to risk management.
Perform audits, at least twice a year, to evaluate the risk management issues in the department.
Review and evaluate die effectiveness of the Risk Management Policy, different procedures and processes related to risk management.
Submit semester wise reports to the HoD/HoS in relation to the progress of the activities, problems faced and suggestions to improve the process of risk management in the department.

Members have to follow-up implementation the e-learning system "Module' for departmental courses.
Provide necessary support and training to staff and students in the department regarding e-learning.
Encourage and supervise uploading of the following by faculty members: Course material/class notes for the current semesters Quizzes – and formats At least one (upload papers) Assignments - At least one Upload of the course material/class notes (PPT).
Assign roles, Map all the students registered for the course Quiz and exam schedule Moderate and monitor blogs and notes Conduct regular meetings to resolve the e-learning issues and update on the new use of e-learning.
Submit semester wise reports to the HoD/HoS/Department QA team in relation to the progress of the activities, problems faced and suggestions to improvements.
Handling library related issues, including mapping of the course material with the relevant text books available in the library through respective course teachers.

Identify Public Relation including school/institution visit, inviting industry people to department and other brand-building and marketing activities for the department.
Conduct and document different PR & marketing activities as prescribed/ identified in the OP and department annual plan.
Provide support for the arrangement and organization of all ceremonies/celebrations in the department and college.
Perform any other tasks assigned by the Dean / HOD/ HOS or his deputy/ assigned person.
Prepare periodical reports on the committee’s activities and submit them to the Dean / HOD/ HOS/ QAFC.

Coordinate with other departments/centers/ and committees to cover all extracurricular and recreational activities organized by the business studies department.
Coordinating with ETC to advertise department activities/ functions on the electronic notice boards and college website.
Cover all internal & external events/activities/ programs, prepare summaries and publish it in all internal & external media/channels after ensuring the approval of the college administration. Monitor all online articles published by department staff and students in the free discussion forums.
Coordinate with college departments/centers and ETC to update each department/center profile/ staff details on college website.
Coordinate with the Student Affairs to update Alumni details in the college website. Prepare, design and publish department newsletters/ magazine and approved posters as a part of information sharing initiative.
Keep an archive (hard/electronic) of all relevant for the department activities inside/ outside the college and for all articles announced in the media.
Submit a periodic report on the activities to the HoD/ HoS/ Dept QA Team.

Organize the “Business Week” event in the department involving student, faculty member and other stake holders.
Prepare and update lists of invitees and arrange for their visit and activity for the respective functions/activities.
Arrange for the sponsorship for the Business Week event.
Involve and encourage students to participate and develop their leadership/ organizing skills through regular meetings and events.
Submit a periodic report on the activities to the HoD/ HoS/ Dept QA Team.

Organize the “Business Week” event in the department involving student, faculty member and other stake holders.
Prepare and update lists of invitees and arrange for their visit and activity for the respective functions/activities.
Arrange for the sponsorship for the Business Week event.
Involve and encourage students to participate and develop their leadership/ organizing skills through regular meetings and events.
Submit a periodic report on the activities to the HoD/ HoS/ Dept QA Team.

Identify training needs and internal resource person to conduct entrepreneurship Training programs.
Invite the trainers as per training needs to share their experience Conduct at least one event per semester
Conduct feedback on training Submit a period report on the activities to the HoD/ HoS/ Department QA Team

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